Education Program Manager

Reporting to the Associate Director and Helena Rubinstein Chair of Education, the Education Program Manager oversees the day-to-day operations of the Education Department, coordinates programming, scheduling and communication within the Department.

Art Opportunity previously on at Whitney Museum of American Art in United States.
From Wednesday 31 July 2013 to Sunday 01 December 2013

Published by anonymous on Monday 05 August 2013.
Contact the publisher.

Also assists the Associate Director with special projects and initiatives, including planning, scheduling and budgeting of education programming planned for the Whitney’s new downtown building, opening in 2015.

Responsibilities include:

- Creating program planning rubrics, budgets and calendars to manage and coordinate the Education Department’s planned work downtown.

- Overseeing the Education Department’s annual budget, including processing invoices, reconciling expenses, tracking budget proposals, and providing support for staff to do same with their individual budgets.

- Coordinating planning and cultivation efforts for the Education

-Committee in conjunction with the Development Department.

- Representing the Education Department and the Associate Director as needed; acting as primary Education contact for internal and external colleagues, including donors, consultants, volunteers and contractors.

- Contributing to and serving as Secretary for the Education Department Management Team; organizing schedules, agendas and meetings for and participating in cross-departmental and cross-institutional project teams

- Maintaining and communicating Department organizational systems, procedures and protocols; overseeing Department calendar; orienting new hires and interns

- Creating and updating Education Department presentations
Assisting in managing and prioritizing the Associate Director’s calendar, booking travel, reconciling expenses

- Working with colleagues in the Education Department and across the Museum (Development, Visitor Services and Membership) to document and track the activities of the Department, including the weekly statistics, reporting to funders and an annual report

- Maintaining Education Department archiving protocols and program documentation, including ephemera, digital files, online donor records, images, contracts and the Departmental library


B.A. in Art History or related subject

2-3 years working experience in similar position or field

Proactive, extraordinarily attentive to detail, personable and highly collaborative, a natural problem-solver and leader

Discretion, exemplary professionalism and judgment, and ability to work on confidential matters

Ability to multi-task in a busy office with frequent interruptions and competing priorities

Excellent communication, writing, and proofreading skills

Clear knowledge of Microsoft Office Suite with advanced skill in Excel and PowerPoint is required

Experience with Raiser’s Edge is preferred